Calculator
Translation quote calculator with fuzzy bands and a minimum fee
Enter the analysis figures from your CAT tool, your per word rate and your minimum fee, and see both the quote total and the real rate per source word it works out to.
Free tools
Free calculators for translators and small language companies
Two calculators that answer the questions that come up before you accept a job: what should this cost, and can it actually be delivered on time.
Both tools below run in your browser, need no account, and start with realistic defaults so you see a working example before you change anything. They are the arithmetic most translators do on the back of an envelope, written down properly so the fuzzy bands and the minimum fee do not get skipped when the request arrives at five in the afternoon.
Use the quote calculator when a file lands and you need a defensible number. Use the deadline planner when the number is fine but the date is the problem. Between them they cover the two ways a translation job goes wrong: priced too low to be worth doing, or accepted for a delivery date the hours do not support.
Calculator
Translation deadline and capacity planner
Before you accept a delivery date, check the word count against your genuine throughput, your review time and the hours you can actually protect in a day.
Working document
The quote-ready file checklist
Twenty checks that stand between an incoming file and a price you will not regret, grouped in the order you actually do them.
Why the quoting math here needs no account
Every working translator already does this arithmetic, usually at five in the afternoon with a CAT analysis open in one window and last year rate card in another. You copy the new words, the fuzzy band totals and the repetitions out of Trados Studio or memoQ, multiply each band by a different percentage of your per word rate, remember that this account agreed a lower figure than your list rate, then check whether the total clears your minimum fee. The deadline version is the same story with different numbers: twelve thousand source words divided by your honest words per hour, plus a review pass, spread across the focused hours a Tuesday actually leaves you. Nobody signs up for anything to do that on paper, so there is no form in front of the version that does it properly.
Both calculators are worth having even if you never open WordRate itself. The weighted word count and the effective rate per source word are the two figures that turn a fuzzy grid argument with an agency into a conversation about one number instead of a matter of opinion. The slack figure from the deadline planner is what tells you whether Friday delivery means a rush tier or a polite request for Monday, and it is far easier to send that message before you accept the job than two days before delivery. They run in your browser, nothing you type is stored anywhere, and the results are yours to paste into a quote email whether or not you ever look at the rest of this site.
Now stop retyping the same rate card
Both calculators open empty every time, which is fine for one check and tedious by the fourth quote of the day. In WordRate the per word rates, the fuzzy percentages, the minimum fee and the rush tier already sit on the client record, so the same arithmetic runs in about ninety seconds. Ask for a demo and we will build your first rate card during the call.